Annual meeting - May 10th 7 pm.
One of the items on the agenda is a proposed change to the by-laws. All by-law changes need to be voted on by the membership if they are going to be enacted. What follows is the proposed change.
Rockbridge Hunt, Incorporated By-Laws (Amended 1994)
Article IV Section 9. Social Members
Social members shall be invited to all non-hunting functions of the
Hunt and shall have all the social privileges that the hunting members
have. Their membership shall not include riding privileges
or voting privileges. The number of social members shall not exceed
twenty percent of the number of the hunting memberships.
Proposed Amendment to Article IV Section 9.
Preamble:
Whereas Rockbridge Hunt sponsors horse shows, trail rides and
competitive rides open to non-member participation, and whereas
Rockbridge Hunt members may enjoy recreational opportunities including
horseback riding on Rockbridge Hunt property and Hunt, Inc. properties
held in common, and whereas Rockbridge Hunt hunting members may pay a
capping fee and invite non-members to participate in organized fox
hunting, and whereas Rockbridge Hunt traditionally allows non-members
to receive an invitation to participate in organized fox hunting from
the secretary upon paying a capping fee, and whereas the by-laws of
Rockbridge Hunt deny these privileges to members in the social
membership category, it is proposed that the by-laws Article IV
Section 9 be amended and revised to:
Social members shall be invited to all non-hunting functions of the Hunt and shall have all the social privileges and riding privileges except hunting that the hunting members have. Their membership shall not include voting privileges. Social members may pay a capping fee determined by the Executive Committee, and may hunt for a number of times as determined by the Executive Committee. The number of social members shall not exceed twenty percent of the number of the hunting memberships.
I wish to assign my vote to _________________________________________ for the general membership meeting on May 10th, 2000
Date______________________________
Signed:______________________________________________
Mail to: Erica Jones (e-mail:
emjones@vt.edu)
Rt. 1 Box 272
Newport VA 24128
If you e-mail me, be sure to note who will be voting for you.
Officers nominated are: MFH - David Bolen, co-MFH - Cindy Morton, president - Pete Whitlock, treasurer - Katharine Conner, and secretary - Erica Jones. Normally we would not be electing any stewards (they are elected for four year terms; two positions every other year) but Pete will possibly be vacating his current position as steward. If Pete is elected president, the nominating committee has suggested Laura Jarvis as the fourth steward.
| Current Officers | |
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MFH - David Bolen President - Frank Farmer Treasurer - Cindy Morton Honorary Secretary - Erica Jones |
Stewards - Pete Whitlock Lauren Keating Kathy Eichelberger Carol Atwood |
There will be 10 classes starting at 1:30 pm, followed by horn blowing demonstrations, and the Kentucky Derby Social. Judge is Coleman Perrin, ex-MFH Deep Run Hunt.
Directions (from Stauton): Rte 250 west to Churchville; turn right on Rte 42; go 4 miles and turn right on Rte 736 (east) just before the Elk Run Church; go 1/2 mile and turn left into pasture field and follow gravel lane to the pavilion on top of the hill. Watch for Glenmore Hunt signs along the way.
Note!!: please call David Bolen before starting out to Churchville for a last minute update. There is a small possibility that the show may get cancelled due to disease considerations which have recently surfaced.
Update: The hound show has been canceled. The Glenmore Hound Show and Kentucky Derby Social is now scheduled as the Glenmore Hound Show Clinic and Kentucky Derby Social. On May 6 judging will be discussed with Coleman Perrin using the Glenmore hounds starting at 1:30 PM. Because of concerns over the potential for spread of a canine disease not known to be in our area, no other clubs' hounds will be present. The Kentucky Derby Social starts at 4:30 PM.
The schedule of classes will be very similar to last year. If you would like a class schedule please contact Joan Alberti. The prize list form 1999 is also on the web site. Plan to come and contest the foxhunters class. This horse show was our biggest fund raiser for last year.
Sponsorships are available to anyone who would like to do so. Individual classes or a 'division' can be sponsored for a fee. Please contact Lauren Keating for more information.
Classes start at 8:30 am.
| DATE | TIME | TRAIL BOSS | RIDE LOCATION | REFRESHMENTS |
| Sunday, April 16 | 2:30 | Dick Ford | Hunt Inc. | Pot luck** |
| Sunday, April 30 | 2:30 | Karen Zollman | Zollman's Pavilion | Pot luck** |
| Saturday, May 13 | 2:30 | Carol Atwood | Broadview | Munchies* |
| Saturday, May 27 | 2:30 | David Bolen | West Airslie | Munchies* |
| Sunday, June 11 | 2:30 | Karen Zollman | Zollman's Pavilion | Munchies* |
| Saturday, June 24 | 2:30 | Jeanne Jeffer | Jeffer's Home | Pot luck** |
The hunt will provide paper plates and utensils for the pot luck meals.
In order to assure the safety of the riders and the hospitality of the land owners, the regulations and procedures of Rockbridge Hunt should be followed. The wearing of helmets is encouraged. All rides should last approximately two hours at a leisurely trail riding pace. We welcome experienced members and guests riding green horses and green riders on experienced horses. Please note that guests should be accompanied by a Rockbridge Hunt member (insurance rules). We request that members introduce their guests before departure.
The trail boss will be in charge and his/her wishes should be respected. Rockbridge Hunt requests all riders contribute $5 per person to help cover insurance costs.
Contacts: Karen Zollman. David Bolen, Jeannie Jeffer, Carol Atwood.
Meeting called to order at 7:35 pm by president Frank Farmer.
All members present plus Viola Wise as our advisory board.
Minutes passed.
Erica will send thank you note to the Fords for paying for the
copying and mailing costs for the newsletter for the last year,
and for doing the folding, stamping and mailing.
Kathy Eichelberger reports that she has eight horses on the honor
roll .
David:
Insurance - each activity where guests are invited costs $75. We are
covered up through April 19th ride but then any activity costs $75
if public is invited. The Endurance ride gets their own insurance.
The policy has a $1 million catastrophe.
Trail rides: Need to charge juniors this year ($5) because of the insurance costs.
Need to NOT open to the public but 'guests'.
Treasurer's report:
Viola checked with Jessie Smith about replacing nonfunctioning
windows in the huntsman's house. He promises to come out shortly
and give us an estimate.
Agreed to postpone painting barn roof.
New gutters and some roof repairs on the barn got installed.
[By Randy (R. L.) Weist].
Hopefully there will be some progress to try to find pipe leak
around the barn but nothing has been done at this point.
Huntsman pay:
8% raise last year which was a catch up from miserly previous years.
Any increase in 'pay' will go to insurance payment (which is over $700
a month). Motion to give David C a 3% raise and passed. (from $7931
to $8169).
Discussion on re-joining fee. Motion made and passed that states
that any former member of RH only pays initiation fee once.
Amended budget approved.
Discussion of seasonal inter-hunt club capping fee which was tabled
in the last meeting. Frank Farmer proposed that we present the idea
at general meeting and committee approved. Erica will retype and
present.
Nominating committee for 2000 elections is:
Jay Moore, chair
Lu Dooley
Betty Baird.
And - proposal slate is Cindy Morton as Jt-MFH, Katharine Conner
as treasurer, Pete Whitlock as president, Laura Jarvis to replace
Pete as Steward, Erica stays on as Hon. Sec.
Educational program. Date - potentially the first weekend in Aug.
Cindy is pursuing speakers and getting a committee together.
Meeting adjourned at 9:30 pm
Submitted by Erica Jones, Honorary Secretary
Currently the web site is under going a bit of a transition while it moves to its new location (http://home.wlu.edu/~mortonc/archive/index.html). If anyone is interested in taking over the web site, please contact Cindy Morton (cmorton@wlu.edu).
Signe Lewis has donated chemicals for the control of fleas in the kennels and runs. When Signe is not toting flea control around, she and her husband, Buster, run Mountain View Greenhouse and The Jefferson florist shop. Laura Jarvis will supervise application of the chemicals.
Every year Lauren Keating donates her labor to keep the hounds healthy, including administering immunizations, dewormer, flea control, and occasional first aid treatment. This year she also donated quite a lot of the products needed for those procedures, resulting in considerable savings for the hunt.
The barn now has new gutters, installed by Randy (R. L.) Weist. Laura Jarvis hauled off the old (dead) gutters (thank you!). Randy also did some roof repairs and some structural repairs on the barn.
Foxfield Races are April 29th in Charlottesville. If you have never been you should consider going. Maybe some other Rockbridge Hunt members would like to go along with you.
Kathy Eichelberger is still accepting nominations for the Honor Roll. Those of you who have nominated a horse; most of you need to dig out some photographs and finish your write ups.
Equine shedding seems to be on hold while the idea of spring remains elusive. Prehaps by the time you receive this the hair will resume falling out.
Well, the last two years at the revived Rockbridge Hunt Endurance Ride and Ride & Tie have been very successful with good participation. When you come to this year's ride and ride & tie, be ready to be treated to well-marked trails, great food and access to 50 miles of lovely, privately-owned wooded trails and open fields through our beautiful hunt country. So if you missed the last two years, make sure to put us on your calendar. For the rest of you, the Rockbridge Hunt looks forward to seeing you again.
Camping is primitive with water tanks for horses and a large deep creek beside camp. POTABLE WATER FOR HUMANS IS NOT AVAILABLE.
HELMETS REQUIRED ON ALL RIDERS.
Pre-ride vet inspection 4 pm to 7 pm on September 2, rider briefing will be held at 7:30 pm. Ride starts: 50 mile at 6:15 am and 25 mile at 7:00 am. (Times are approximate and subject to change).
Entry fee includes camping fee, hot dinners ; dinner Saturday night for 25 and 50 milers, dinner Sunday night for 50 milers and coffee and donuts available Sunday morning all under the covered pavilion. TO ENSURE YOUR MEAL PLEASE GIVE US A COUNT ON ALL MEALS AT LEAST ONE WEEK PRIOR TO RIDE. Entry fee less $10.00 will be refunded if ride manager is notified by Friday, September 2.
DIRECTIONS: I-81 North to Exit 180. Take Rte. 11 North (Lee Highway) 8 miles to first and only stop light. Turn Left onto Rte 251. Go 1.7 miles turn left on Rt. 764 (Possum Hollow Rd.). Go 1 mile take right fork on Rt. 610 (Plank Rd). Go 0.8 miles. At intersection go straight through into camp.
I-81 South to Exit 191 (I-64 West). Go 0.5 mile to exit 55. Take Rt. 11 South. Go 1 mile to the Maury River Bridge. Get in left lane and take the Rt. 11 bypass. Go 2 miles to the stop light and go straight through. This is the same stop light as in the directions above. Follow the directions above from here on.
| RIDE MANAGERS: | Kevin & Brenda Baird 8241 Bradshaw Rd., Salem, VA 24153 e-mail: kbbaird@rev.net | ||
| ENTRY FEES: | 50 Miles | $95.00 | __________ |
| 25 Miles | $70.00 | __________ | |
| AERC Day Membership | $10.00 | __________ | |
| (AREC requires $10 per day for non-members riders) | |||
| Extra Meal Tickets: | Saturday | ____ @ $7.00 ea | __________ |
| Sunday | ____ @ $7.00 ea | __________ | |
| Newsletter: | |
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Blair Jones (Abjones@vt.edu) Erica Jones (Emjones@vt.edu) Cindy Morton (cmorton@wlu.edu) Web site: http://home.wlu.edu/~mortonc/archive/index.html
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